> For the complete documentation index, see [llms.txt](https://knowledge.rollcredits.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.rollcredits.io/payroll/assigned-employees.md).

# Onboard and fill out timesheets for assigned employees

As a Payroll Agent, help the employees you represent finish payroll onboarding, and fill out and send their timecards.

As a Payroll Agent, you help the people you represent finish payroll onboarding and fill out their timecards. Open **Payroll > Assigned Employees** in the sidebar. Payroll Agents see it in place of **My Timesheet**, and it lists only the employees assigned to you.

{% hint style="info" %}
This page is there if RollCredits payroll is turned on for your production. The minor onboarding steps appear only if your company uses minors onboarding.
{% endhint %}

## How you become an agent

When an Owner, Super Admin, Manager or Department Head adds or edits an employee on the **Employees** tab of **Payroll > Setup**, they can pick you in the **Agent** field. If you aren't on the production yet, typing your email there invites you as a Payroll Agent. See [Add and edit payroll employees](/payroll/setup/employees.md).

* You get an email naming the employee and the production each time you're assigned to someone.
* You're copied on the onboarding and timesheet reminder emails the employee gets.

## See who needs onboarding

The **Employees Needing Onboarding** card lists each assigned employee who isn't **Onboarded** yet, with their onboarding status. Select **View Profile** next to a name to open their profile. The card is hidden once everyone is onboarded.

Some statuses, such as **I9 Needs Review**, are waiting on the production, not on you. For what each status means, see [Track employee onboarding](/payroll/setup/employee-onboarding.md).

## Open an employee's timesheet

1. On the **Timesheets** card, choose a week with the arrows or the week dropdown. The card opens on the current week, or on your employees' last week of employment if that's earlier.
2. Find the employee. The table shows **Employee Name**, **Title** and **Onboarding Status**.
3. At the end of the row, select **View Timesheet** (the eye icon). The person icon is **View Profile**.

The table lists each assigned employee whose employment dates include that week, up to the current week. If none do, it says "No assigned employees with timesheets for the week of", followed by the dates.

{% hint style="info" %}
An employee whose start date is after the current week doesn't appear on either card yet.
{% endhint %}

The timesheet opens in place of the list, and the X at the top closes it. It shows the **Onboarding Steps** card while the employee has steps left, a card with their name, status, title, employment type, employment dates and **View Full Profile**, and the timecard once their own onboarding steps are done.

## Help with onboarding steps

1. Open the employee's timesheet or profile.
2. In the **Onboarding Steps** card, find the current step. It shows a short description and a button.
3. Select the button. That step's page opens for the employee.

When a step is done, RollCredits moves on to the next one. After the last step, it brings you back to where you started.

| Step                                                                                   | Button                               |
| -------------------------------------------------------------------------------------- | ------------------------------------ |
| [Select Payout Preferences](/payroll/get-started/payout-info.md)                       | **Set Payout Preferences**           |
| [Complete your W-4](/payroll/get-started/w4-w9.md)                                     | **Complete onboarding**              |
| [Complete your W-9](/payroll/get-started/w4-w9.md)                                     | **Complete**                         |
| [Complete your I-9](/payroll/get-started/i9.md)                                        | **Submit I-9**                       |
| [Submit your Loanout Documents](/payroll/get-started/loanout-docs.md)                  | **Submit Loanout Documents**         |
| [Sign Startwork Documents](/payroll/get-started/startwork.md)                          | **Sign Documents**                   |
| [Complete Minor Information](/payroll/get-started/minor-information.md)                | **Complete Form**                    |
| [Complete Minors W-4 or Complete Minors W-9](/payroll/get-started/minors-tax-forms.md) | **Complete W-4** or **Complete W-9** |

The steps depend on the employee's employment type, and only minors get the minor steps. See [Finish your payroll onboarding](/payroll/get-started.md).

## Confirm the employee's employment type

While the employee is **Awaiting Type Confirmation**, a **Confirm Employment Type** window opens on their timesheet or profile, showing the type they were added as.

1. If it's right, select **Confirm**.
2. If not, select **Update type**, choose the right type under **What should it be?**, add a note if you want, and select **Flag change**.

You can close the window and answer later. After you flag a change, the status shows **Type Change Requested** until the production saves the employee again. Then it's back to **Awaiting Type Confirmation**, and the window opens again.

## Fill out the employee's timecard

The timecard appears once the employee has finished their own onboarding steps, including while the production reviews their I-9, loanout or startwork documents.

1. Check that the timecard's week picker, below the pay breakdown, shows the week you chose on the **Timesheets** card, and move to it if not. For another week, close the timesheet and choose that week on the card first.
2. Enter the hours and any expenses. See [Enter your hours](/payroll/crew-timesheet/crew-timesheet-hours.md) and [Add expenses to your timesheet](/payroll/crew-timesheet/crew-timesheet-expenses.md).
3. Select **Save** to keep your changes without sending them.
4. When the week is ready, select **Send For Approval**, or **Save & Send For Approval** if you have unsaved changes.
5. Add a note in the popup if you want, then select **Confirm**. This submits the whole week.

You can't approve timecards; the production reviews them. Pay amounts show once a timecard is submitted for payroll. For what happens next, see [Send your timesheet for approval](/payroll/crew-timesheet/crew-timesheet-submit.md).

On the last week of the employee's employment dates, the next-week arrow is locked. Select it to show a note, then select **See who to contact** to see who can extend the dates and email them.

## Open the employee's profile

Select **View Profile** on either card, or **View Full Profile** on the timesheet. The profile shows the **Onboarding Steps** card while they have steps left, and the **Overview**, **Paystubs**, **Timesheets** and **Documents** tabs. You can view it and download a **Profile Export**, but you can't edit the employee's personal information or payout settings. See [View an employee's profile](/payroll/employee-profile.md).


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