> For the complete documentation index, see [llms.txt](https://knowledge.rollcredits.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.rollcredits.io/payroll/crew-timesheet/crew-timesheet-expenses.md).

# Add expenses to your timesheet

Add kit fees, mileage and other expenses to a week's timesheet, attach backup and remove expenses.

Add kit fees, mileage and other expenses to a week on **Payroll > My Timesheet**. The two expense cards are below your hours. Anyone who fills out their own timesheet can add them.

{% hint style="info" %}
My Timesheet appears only if RollCredits payroll is turned on for your production.
{% endhint %}

## Pick the right card

* **Taxable Compensations** (car allowances and other taxable expenses) offers the types **Kit Fees** and **Taxable Expenses**. Once it has an expense, a note says you'll get a 1099-MISC for these at the end of the year.
* **Non-Taxable Compensations** (kit fees and other non-taxable expenses) offers **Mileage** and **Non-Taxable Expenses**. **Kit Fees** is only on the taxable card. Ask your production where a kit fee goes.

Once a card has an expense, its **Total** adds up its expenses and counts them.

## Add an expense

1. On the card, select **Add Compensation**.
2. Choose a **Type**.
3. In **Rate**, enter the amount. It must be more than $0.
4. Choose a **Code** if you want. It may already be filled in.
5. In **Description**, enter what the expense is for.
6. If your company uses custom fields, choose a value in any you need under the expense. Some may already be filled in.
7. Save the week. See [Send your timesheet for approval](/payroll/crew-timesheet/crew-timesheet-submit.md).

Weekly expenses your production set up for you fill in on every new week once you first save it, and you can change or delete them.

## Add mileage

1. On **Non-Taxable Compensations**, select **Add Compensation** and choose **Mileage**.
2. In **Miles**, enter the miles you drove. It must be more than 0.
3. Fill in **Code** and **Description**, then save the week.

There's no **Rate** to enter. RollCredits works out the amount from your miles and the week's mileage rate, which a note on the card shows per mile. The amount shows under the expense and in the **Total**.

## Attach backup

1. On the expense, select **Upload File**.
2. In **Add backup for compensation**, select **Tap to upload** (**Drag and drop or click to upload** on a tablet or computer) and choose one PDF, PNG, JPG or HEIC file.
3. Select **Save**, then save the week.

The button changes to **View File**. To swap the file, select **View File**, then **Remove File** and **Confirm**, and upload the new one.

## Remove an expense

1. On the expense, select **Delete**. There's no confirmation.
2. Save the week.

## After your timesheet is locked

Once a week is **Approved**, **Submitted for Payroll**, **Paid** or **Payment Failed**, its expenses are read-only. **Add Compensation** and **Delete** disappear, and **View File** opens any backup.

You can still change an expense's **Code**. Choose the new code and select **Save**.


---

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