> For the complete documentation index, see [llms.txt](https://knowledge.rollcredits.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.rollcredits.io/payroll/crew-timesheet/crew-timesheet-hours.md). # Enter your hours Enter your times for each day of the week on My Timesheet, on a phone or a computer, by typing, by voice or text, or with the weekly-rate shortcut. You enter each day's times on **Payroll > My Timesheet**, on a phone or a computer. Everyone on payroll for the production uses it except Payroll Agents, who enter hours for [their assigned employees](/payroll/assigned-employees.md). Picking a week and finishing onboarding are in [Fill out your timesheet](/payroll/crew-timesheet.md). When your times are in, [send your timesheet for approval](/payroll/crew-timesheet/crew-timesheet-submit.md). {% hint style="info" %} My Timesheet is there only if RollCredits payroll is turned on for your production. {% endhint %} The fields depend on the union agreement on your employment. Without one, you get the standard timesheet. An agreement uses the standard, IATSE-style or SAG-style timesheet. ## Choose a time format Above the timesheet, **Time format:** switches between **Military time** and **AM/PM**. Your browser remembers the choice, which changes only how you type and read times here. In **Military time**, type `0830` or `8:30` for 8:30 AM and `1800` for 6 PM. In **AM/PM**, type `8:30am` or `6:00pm`. Either way, decimal hours work too: `18.25` is 6:15 PM. If you work past midnight, enter the clock time, such as `02:00` for **Wrap**. A time earlier than the one before it counts as after midnight. ## Enter times on a phone On a phone, the week shows as seven day tabs above one day card. 1. Select a day's tab. Each tab shows the date and its hours so far. The timesheet opens on today when it's in the week. 2. Fill in the fields on the day card. For a time, type it, or select the stopwatch button beside it to enter the current time. 3. Swipe left on the card for the next day, or right for the day before. Swiping past the end of the week moves you to the next or previous week. 4. When every day you worked is filled in, save the week. Until you first swipe, a sliding dot shows you how. At the bottom of each card, **Day hours** shows the day's hours from **Call** to **Wrap**, and **Meal penalties** the meal penalties RollCredits worked out. SAG-style timesheets have no **Call** or **Wrap**, so check their hours in **Total Hours** on a computer. A tab changes color when a field on that day has a problem. Once the week is approved, its times are read-only. ## Enter times on a computer On a computer or tablet, the week shows as a grid with one row per day. 1. Select a cell in the day's row, type the time and press Enter. 2. For a list, such as **Day Type**, select the cell and choose an option. 3. When every day you worked is filled in, save the week. After the time columns, the grid shows the day's **Hours** (**Total Hours** on IATSE-style and SAG-style timesheets), the **Cost Code** and **Fringe** codes the day is charged to, and **Meal Penalty**. The **Totals** row adds up the hours. To clear a day, select the **...** menu at the end of its row, then select **Reset day shift**. It clears the day's times and entries such as **Day Type**, but keeps **Cost Code**, **Fringe** and **Paid Lunch?**. It's greyed out once the timesheet is approved. The phone layout doesn't have it. ## Standard timesheet fields * **Call**: when you started. * **1st Meal** and **2nd Meal**: **Out** when the break started and **In** when you came back. * **Wrap**: when you finished. * **Paid Lunch?**: starts with your production's default. When it's ticked, the whole time from **Call** to **Wrap** counts. {% hint style="info" %} On a computer, only Owners, Super Admins, Managers and Department Heads can change **Paid Lunch?** and **Meal Penalty**. On a phone, **Paid Lunch?** is a checkbox on each day card. {% endhint %} ## IATSE-style timesheet fields * **Day Type** and **Work Zone**: choose from the lists. * **On/Off Prod**: a checkbox. * **Travel To** and **Call**. * **ND Meal**: **Out** and **In**. * **1st Meal** and **2nd Meal**: **Out** and **In**, with a **First Grace** or **Second Grace** checkbox. * **Walking Meal Time**, **Wrap** and **Travel Back**. ## SAG-style timesheet fields Every SAG-style timesheet has **Location**, **Day Type**, and **1st Meal** and **2nd Meal** with **Out** and **In**. These sections can be shown or hidden: * **Make-up & Wardrobe**: **Report Make-up Wardrobe** and **Dismiss Make-up Wardrobe**. * **Set/Dismiss on Set**: **Report on Set** and **Dismiss on Set**. * **ND Meal**: **Out** and **In**. * **Travel To Location**: **Leave for Location** and **Arrive on Location**. * **Travel From Location**: **Leave Location** and **Arrive at Studio**. * **Stunt Adjust**: a dollar amount. * **Minors Tutoring**: **Minors Tutoring Time**. * **Wardrobe**: how many **Formal Wear**, **Uniform** and **Other** outfits you provided. On a phone, select **Wardrobe** to open it. * **Forced Call**: **Forced Call Time**. In the grid, **Total Hours** runs from your earliest report time to your latest dismiss time, less complete meal breaks. To choose sections on a computer: 1. Select the section box above the grid. Every section shows at first. With none shown, the box reads **Add Section**. 2. Select a section to show or hide it. Shown sections have a check mark, and the **x** on a section's tag hides it. Hiding a section doesn't clear it. Your browser remembers the choice, and the phone layout, which has no picker, shows the same sections. If you hide them all, they all show again next time. ## Choose a Day Rate The computer layout has a **Day Rate** column. The phone layout doesn't. Each day starts on your default rate. If you have more than one rate: 1. Select the day's **Day Rate** cell. 2. Choose the rate you worked at. Switching to or from a weekly rate asks first, in **Switch All Days to Weekly Rate?** or **Switch All Days from Weekly Rate?**. Select **Confirm** to change every day of the week. ## Custom fields and locked days If your production uses custom fields, the computer layout has a column for each one set for you. Only Owners, Super Admins, Managers and Department Heads can change them. The phone layout doesn't show them. Days before your employment start date or after your end date are greyed out and locked. On a phone, you can't select or swipe to them. On a computer, pointing at the date says why. ## Fix time errors If you aren't on a union agreement, RollCredits checks your times when you send the week for approval, and on every save after that: * Every day with times needs **Call** and **Wrap**. * A meal needs both **Out** and **In**. A day can have no meals, the **1st Meal** only, or both. * At least one day needs times, unless you've added expenses. Before you first send the week, you can save it half filled in, but no shift can run longer than 24 hours. When a time is missing, the **Timesheet Entry Rules** window opens with the rules and examples for your time format. Select **Got it** and fix the day. Owners, Super Admins, Managers and Department Heads can also open it from **Timesheet rules** below the week picker. On a phone, the problem shows under the field. On a computer, the cell is highlighted, and pointing at it shows the problem. ## Fill in a week on a weekly rate {% hint style="info" %} If your default rate is weekly, a note above the timesheet says your compensation is on a weekly rate, with an **I worked this week** checkbox. It's gone once the timesheet is approved. {% endhint %} 1. Tick **I worked this week**. The **Worked This Week** window opens. 2. Change **In** and **Out** if you need to. They start at 09:00 and 17:00. 3. Tick each day you worked. Weekdays start ticked, and days outside your employment dates can't be ticked. 4. Select **Submit**. Ticked days get **In** and **Out** as **Call** and **Wrap**, and the other days are cleared. Adjust any day below, then save. The note says these hours don't change your weekly pay. **Cancel** closes the window and unticks the box. ## Enter times by voice or text {% hint style="info" %} A box above the timesheet says "Add or update your timesheet using voice or text". It doesn't show for people on the weekly-rate timesheet. {% endhint %} 1. Type your times in the box, such as "Monday call 7am, lunch 12 to 12:30, wrap 7pm", then press Enter or select the send button. To speak instead, select the microphone. 2. When you finish speaking, select the send button. Or select the stop button to put your words in the box, check them, and then send. The trash button throws the recording away. 3. Check the days, then save. An **AI Reasoning** note under the box explains what changed. It fills in only **Call**, meal **Out** and **In**, and **Wrap**, and it replaces every time on each day you mention. If you don't name a day, it may use today. Days outside your employment dates don't change. On SAG-style timesheets, only the meal times change. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. 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