> For the complete documentation index, see [llms.txt](https://knowledge.rollcredits.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.rollcredits.io/payroll/crew-timesheet/crew-timesheet-submit.md). # Send your timesheet for approval Save your week, send it for approval with an optional note, fix a rejected week, and see which emails you get about your timesheet. Once your week is filled in on **Payroll > My Timesheet**, save it and send it to your production for approval. Anyone who fills out their own timesheet there can do this. On a phone, the buttons are pinned to the bottom of the screen. On a computer, they sit above your days. {% hint style="info" %} My Timesheet appears only if RollCredits payroll is turned on for your production. {% endhint %} ## Save your week 1. Enter your times and expenses. See [Enter your hours](/payroll/crew-timesheet/crew-timesheet-hours.md) and [Add expenses to your timesheet](/payroll/crew-timesheet/crew-timesheet-expenses.md). 2. Select **Save**. Before you send a week, or after it's rejected, you can save it partly filled in and finish it later. Saving doesn't send the week or change its **Status**. If **Send For Approval** isn't showing, select **Save** first. While you have changes that aren't saved, **You have unsaved changes** shows above the buttons, pinned to the bottom of the screen on a phone. If you try to leave the page or switch weeks before you save, the **Unsaved Changes** popup asks you to confirm. Select **Confirm** to leave without saving, or **Cancel** to stay. If you close or reload the browser tab, your browser asks instead. ## Send your week for approval 1. Check every day's times and expenses. 2. Select **Send For Approval**. If you have unsaved changes, the button reads **Save & Send For Approval** and saves them first. 3. The popup says "This will submit your entire week's timesheet for approval." If you want, type a note for your reviewer in **Add a note... (optional)**. 4. Select **Confirm**, or **Cancel** to close the popup without sending. The **Status** changes to **Submitted for Review**, and the people your production chose to notify get an email with a link to your week. * You always send the whole week, not single days. * If the week is approved while you have it open, sending it shows "This timesheet has already been approved. Refresh the page to see its latest status." * If the note box already has text, it's the last note left on the week, such as a reviewer's note. Clear or change it before you select **Confirm**, or it's sent again with your week. * If you aren't under a union agreement and a time is missing, the week isn't sent and the **Timesheet Entry Rules** window opens. [Enter your hours](/payroll/crew-timesheet/crew-timesheet-hours.md) explains the rules. Until a reviewer approves it, you can still change a week you've sent. There's no separate **Save** then: make your changes, select **Save & Send For Approval** and select **Confirm**. {% hint style="info" %} The send button is greyed out when: * You've already sent the week and haven't changed anything since. The button then reads **Save & Send For Approval**. * You're on an off-cycle version of the week and its pay isn't calculated yet. Tap or point at the button to see why, and try again later. {% endhint %} ## After you send * **Approved**: the week locks, **Save** and **Send For Approval** go away, and you can't change your times or expenses, except an expense's **Code**. See [Add expenses to your timesheet](/payroll/crew-timesheet/crew-timesheet-expenses.md). If something's wrong, contact your reviewer. They can unapprove the week until it's submitted for payroll, and then you can edit it and send it again. You don't get an email when a week is unapproved. * **Rejected**: fix the week and send it again, as below. After approval, the week goes into a payroll run and is then paid. [Fill out your timesheet](/payroll/crew-timesheet.md) explains every status, and [Check your pay and download paystubs](/payroll/crew-timesheet/crew-timesheet-pay.md) covers your pay. ## Fix a rejected week 1. Select the link in the rejection email, or open the week on **Payroll > My Timesheet**. 2. Read your reviewer's note in **Timesheet History**. 3. Make the changes they asked for. 4. Select **Send For Approval**, or **Save & Send For Approval** if you have unsaved changes. 5. In the popup, clear or replace the reviewer's note if the box still shows it, then select **Confirm**. ## Timesheet History **Timesheet History**, at the bottom of the timesheet, lists what's happened to the week, newest first. Each entry shows the status, who made the change and when, and any note. Saved changes to your times show as **Edited**, with what changed under **Timesheet Changes**. Saves in a row share one entry, which becomes the **Submitted for Review** entry when you send the week. ## Emails about your timesheet Each of these emails has a link that opens that week on My Timesheet. | Email | When you get it | | ----------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------- | | Reminder | Someone who reviews timesheets reminds you to fill out and send a week. Its status becomes **Reminder Sent**. If you have a Payroll Agent, they get a copy. | | Approved | A reviewer approves the week. | | Rejected | A reviewer rejects the week. | | Sent for payroll | Your approved week is added to a payroll run. | | Payroll processed | The week has been paid. | {% hint style="info" %} If you can review timesheets (Owners, Super Admins, Managers and Department Heads), your own timesheet shows **Approve** instead of **Send For Approval**, or **Save & Approve** when you have unsaved changes. It opens the same note popup, and **Confirm** approves your own week. See [Review and approve timecards](/payroll/review-payroll-runs/review-timecards.md) for how approval works and why **Approve** can be greyed out. {% endhint %} --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. 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