> For the complete documentation index, see [llms.txt](https://knowledge.rollcredits.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.rollcredits.io/payroll/get-started/i9.md). # Complete your I-9 Fill out your I-9, upload the documents that show who you are and that you can work in the US, and check your I-9's review status. The I-9 verifies that you're eligible to work in the US. W-2 employees, including minors, complete it as the **Complete your I-9** step of their onboarding: select **Submit I-9** on the **Onboarding Steps** card on **Payroll > My Timesheet** or **Payroll > My Profile**. Contractors and loanouts don't have this step. {% hint style="info" %} If RollCredits payroll is turned on for your production, W-2 employees see this step. Your I-9 is shared by all your productions with the same company, so you complete it once for that company. {% endhint %} The form has two parts: your personal information and signature, then your supporting documents. Nothing is saved until you select **Complete** at the end of the second part, so have your documents ready before you start. ## Before you start You need one of these: * One **List A** document, which shows both who you are and that you can work in the US, such as a **U.S. Passport or U.S. Passport Card**. * One **List B** document, which shows who you are, such as a **Driver's license or ID card issued by a State or outlying possession of the United States**, and one **List C** document, which shows you can work in the US, such as a **U.S. Social Security Card** or an **Original or certified copy of birth certificate**. Have a photo or scan of each document ready. You can upload a PDF, PNG, JPG or HEIC file of up to 50 MB. ## Enter your personal information On a phone, this part comes as four screens, with a progress bar at the top. Some fields start filled in from your payroll profile, so check them. 1. On **Legal Identity**, choose your **Citizenship Status**, then enter **First Name (Given Name)**, **Middle Initial (if any)** and **Last Name (Family Name)**. Select **Next**. 2. On **Address Details**, enter your residential address: **Street Address**, **Apt Number (if applicable)**, **City or Town**, **State** and **ZIP Code**. Select **Next**. 3. On **Contact & Identification**, enter **Date of Birth**, **Social Security Number**, **Employee's Email Address** and **Employee's Telephone Number**. Select **Next**. 4. On **Review & Signature**, check the summary of what you entered. To fix something, select **Back** at the bottom of the screen until you reach it. 5. Tick **I certify that the information I have provided is true and correct.** 6. In the signature box, select **Add**. In the **I-9 Signature** window, sign with your finger and select **Save Signature**. To start over, select **Clear Signature**. 7. Select **Submit and Continue**. **Citizenship Status** has four choices. Two of them add fields to the **Legal Identity** screen: * **A citizen of the United States** * **A noncitizen national of the United States** * **A lawful permanent resident**: also enter your **USCIS or A Number**. * **A noncitizen**: also enter the date in **Authorized to Work Until (exp. date, if any)**, then your **USCIS A-Number**, **Form I-94 Admission Number** or **Foreign Passport Number & Country of Issuance**. The form shows OR between these three. Every field is required except **Middle Initial (if any)**, **Apt Number (if applicable)**, the email and phone fields, and the three numbers a noncitizen chooses between. **Social Security Number** is required only if you're a citizen of the United States. **Middle Initial (if any)** takes one letter. **Next** stays greyed out until the screen's required fields are filled in. **Submit and Continue** stays greyed out until you tick the box and sign. A message under it names what's missing. To change your signature before you continue, select **Update** in the signature box, or **Clear** to remove it. On a computer, all these fields are on one page headed **Your personal taxpayer information**. You sign with your mouse or trackpad, then select **Next Step**. If **Next Step** is greyed out, point at it to see what's missing, and select the message under it to jump to that field. When you continue, RollCredits fills in your I-9 form with your entries, your signature and today's date. {% hint style="warning" %} **Back** at the top of the page leaves the form, and nothing you've entered is saved. The documents part has no way back to your personal information. To change it, leave the form and start again. {% endhint %} ## Attach your documents The second part is headed **Attach supporting documents**. 1. To check which documents count, select **USCIS list of acceptable documents**. If your production has marked you as a minor, there's also a link to the **USCIS guide for completing Form I-9 for minors**. 2. Under **Supporting Document Type(s)**, choose **List A** or **List B and C**. **List A** shows one card, **List A Document**. **List B and C** shows two, **List B Document** and **List C Document**. 3. In each card, choose the **Document Type**. 4. If your List B document is a **Driver's license or ID card issued by a State or outlying possession of the United States**, also choose the **State** that issued it. 5. In each card, select the upload box and choose your file. On a phone the box says "Tap to upload". On a computer you can also drag the file onto it. To remove a file and choose another, select the X next to its name. 6. Select **Complete**. On a phone, it's at the bottom of the screen. **Complete** stays greyed out until each card has a **Document Type** and a file, and a **State** when one is asked for. A message under the button names what's missing. {% hint style="warning" %} Uploading your documents doesn't replace the in-person check. Someone authorized by your production still has to review your documents in person. {% endhint %} ## After you submit When your documents are saved, you see "I9 documents successfully saved". Then: * If you have startwork documents to sign, RollCredits opens **Sign Startwork Documents** next. See [Sign your startwork documents](/payroll/get-started/startwork.md). Otherwise, it takes you back to the page where you selected **Submit I-9**, or to the first page in your sidebar if you started from **My I9 Documents**. * Your production's reviewers get an email asking them to review your I-9. Until they do, its review status is **Needs Manager Review**. * Once your own onboarding steps are done, you can fill out timesheets while your production reviews your I-9. A timesheet can't be approved until the review is done. See [Finish your payroll onboarding](/payroll/get-started.md). ## Check your I-9 on My I9 Documents The **My I9 Documents** page shows your I-9. It isn't in the sidebar. The same details and buttons are on the **I-9** tab of **Documents** on **Payroll > My Profile**. See [View your payroll documents](/payroll/crew-profile/crew-profile-documents.md). Before you submit, the page says "Provide your I9 information to start filling out your timesheet and getting paid." Select **Complete your I-9** to open the form. After you submit, the page shows: * **Review status**: **Needs Manager Review** until someone on your production reviews your I-9, then **Approved by** and the reviewer's name. * **E-Verify**: where your E-Verify case stands, such as **E-Verify Pending** or **Employment Authorized**, and its case number once there is one. * The **My I9 documents** card: your **I9 Document** and the List A, List B or List C files you uploaded. Once your I-9 is reviewed, **I9 Document** is the completed form, including the part your production filled in. To open a file, select **View File** next to it. On a computer, it opens beside the list. On a phone or a tablet held upright, it fills the screen. Select the X to close it. ## Reset your I-9 To redo your I-9, use **Reset I9** on **My I9 Documents** or on the **I-9** tab of **Documents** on My Profile. It deletes your I-9 and all its documents for every production at the same company, and it can't be undone. Afterwards, **My I9 Documents** shows **Complete your I-9** again, and you must complete it before you can fill out timesheets and get paid. For the steps, see [View your payroll documents](/payroll/crew-profile/crew-profile-documents.md). --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation by asking a question. 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