> For the complete documentation index, see [llms.txt](https://knowledge.rollcredits.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.rollcredits.io/payroll/reports.md). # Download payroll reports Download the Audit Report and Fringe Recap for a production's paid payroll, and request the reports that aren't downloadable yet. Use the Payroll Reports page to download reports for the crew paid on a production, ready to hand to your studio, unions or auditors. Open it from **Payroll > Reports** in the sidebar, which shows it to Owners, Super Admins and Managers. {% hint style="info" %} If RollCredits payroll is turned on for your production, you see **Reports** under **Payroll** in the sidebar. {% endhint %} ## Choose the pay periods Every report on the page covers the pay periods you choose under **Pay periods**. 1. Select **Entire production** to cover every pay period paid so far, or **Pay periods ending** to choose a range. 2. If you chose **Pay periods ending**, check the **From** and **Through** dates. The first time you choose it, **From** is filled in with the start of the production's first pay period and **Through** with today. Change either date if you need to. A report includes only payroll that has been processed. With **Pay periods ending**, a pay period is included when it ends on the **From** date, on the **Through** date or in between. Both dates are required, and neither can be later than today. **From** must be on or before **Through**. {% hint style="warning" %} When a date breaks a rule, an error shows under it, such as "From date must be on or before the Through date". Fix every date error before you download. {% endhint %} ## The reports Each report has a card with an example, what it holds and when to use it. | Report | What it holds | Download as | | ----------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ------------ | | **Audit Report** | Every crew member's pay, person by person: each pay period with its hours, rates, wage lines, allowances, withholding and employer costs, then a total for the person. It's the most detailed view, for questions about a specific person or check. | PDF | | **Fringe Recap** | Gross wages, allowances, taxes and fringes for every crew member, week by week and totaled per person. It's the standard summary for union remittances, studio reporting and closing out the production. | PDF or Excel | | **Wage & Fringe** | A spreadsheet of every check with employer taxes, worker's comp, PH\&W and fees, with a totals by employee tab and a by-check tab. Use it for your own subtotals and pivots, or for an accountant who works in Excel. | On request | | **Final Employee List** | Everyone paid on the production with their tax ID, union, occupation, rates and work dates. It's the end of show list guilds and studios ask for at wrap. | On request | ## Download a report 1. Choose the pay periods. 2. On the **Audit Report** or **Fringe Recap** card, select **Download**. 3. Select **Download PDF**. On the Fringe Recap card, you can select **Download Excel** instead. A message says the report is being built, for example "Building the audit report. A full production can take a few minutes, so keep this page open." Keep the page open until the file downloads. While it builds, the card's button reads **Building** and you can't select it again. You can download the other report at the same time. When the report is ready, your browser downloads it and you see "Audit report downloaded" or "Fringe recap downloaded" with the file's name. The file name starts with the production's name and says which pay periods it covers. {% hint style="info" %} If no payroll has been processed for the pay periods you chose, nothing downloads and you see a message such as "No payroll has been paid for the entire production yet." Choose a different range, or wait until a payroll run for those pay periods has been processed. {% endhint %} ## If a report can't be built If something goes wrong, you see "We couldn't build the audit report. Try again, or contact us and we'll send it." The Fringe Recap shows the same message for the fringe recap. 1. Select **Download** on the card again, then the format. 2. If it still fails, contact RollCredits support with the report's name and the pay periods you need, and they'll send it to you. If your connection drops while the report builds, you may see "Network error while downloading file. Please try again." instead. ## Request a report that isn't downloadable yet The **Wage & Fringe** and **Final Employee List** cards are greyed out. They're available on request while RollCredits finishes releasing them. 1. Choose the pay periods you want the report to cover. 2. Point at the greyed-out **Download** button on the report's card. 3. In the note that opens, select **Contact us**. A new email to RollCredits support opens in your email app, with the report's name, its formats, your production's name and the pay periods you chose already filled in. Send it, and support sends you the report. Wage & Fringe comes as an Excel file, and the Final Employee List as a PDF or CSV. ## Get reports for one payroll run The reports on this page combine every pay period in your range. For a single payroll run, open the run on the **Payroll History** tab of **Payroll > Review Payroll Runs** and use its **Payroll Run Reports** menu. Its **Final Employee List** covers every processed run on the production, not only that one. See [View payroll history](/payroll/review-payroll-runs/payroll-history.md). --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation by asking a question. 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