> For the complete documentation index, see [llms.txt](https://knowledge.rollcredits.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://knowledge.rollcredits.io/payroll/setup/payroll-deposits.md).

# Add funds to payroll deposits

Check your company's payroll deposit balance, add funds by RTP, wire, ACH or a linked bank account, and refill the balance after a payroll run.

Use the **Payroll Deposit Balance** card to see how much money is available to pay payroll and to add more. The card is on the **Setup Payroll** tab of **Payroll > Setup**, and above the timecards on **Payroll > Review Payroll Runs**. Only Owners and Super Admins see it.

{% hint style="info" %}
If your company uses payroll deposits, Owners and Super Admins see this card. Otherwise it doesn't appear.
{% endhint %}

## Read the balance

The card shows the funds available to pay payroll for your company. It's one balance, shared across all projects in the company.

Money set aside for submitted payroll runs that haven't been paid out yet is already left out, so two runs can't count on the same funds.

If the card shows **PENDING**, your balance account is still being created and **Add funds** is greyed out. If that doesn't sound right, use the email address in the info icon's tooltip to contact RollCredits.

## Send funds from your bank

1. On the **Payroll Deposit Balance** card, select **Add funds**. The **Add Funds to Payroll Deposits** window opens.
2. Select the tab for the way you want to send money: **RTP**, **Wire** or **ACH**. The fastest methods come first, and you see only the methods set up for your company.
3. In your own bank's online banking, send the transfer using the details on the tab: **Account Category** (Business), **Business Name**, **Bank Address**, **Routing Number** and **Account Number**. The **ACH** tab also shows **Account Type** (Checking).

To copy a detail, select it or the copy icon next to it.

| Tab      | Estimated speed                                                | Good to know                                                                                                                    |
| -------- | -------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------- |
| **RTP**  | Arrives within minutes, any day of the week including weekends | Not every bank supports RTP, but it's usually the best option when yours does. Select **See which banks support RTP** to check. |
| **Wire** | Same business day when sent before 5pm local time              | Send a domestic wire from your bank.                                                                                            |
| **ACH**  | 1-3 business days depending on your bank                       | Don't use ACH when you need the funds urgently.                                                                                 |

{% hint style="warning" %}
Payroll can use funds only after they've settled. Faster methods mean you can run payroll sooner.
{% endhint %}

If the balance shows an amount but **Add funds** stays greyed out, no funding methods are set up for your company yet. Contact RollCredits support to get them set up.

## Transfer from a linked bank account

The **From Linked Bank** tab starts the transfer from a bank account already linked to RollCredits.

{% hint style="info" %}
If your company's payments run through RollCredits' card provider, **Transfer from** lists the bank accounts linked with the card provider, and the account your bill payments are paid from is marked **(Primary)**.
{% endhint %}

1. In the **Add Funds to Payroll Deposits** window, select **From Linked Bank**.
2. In **Transfer from**, choose the bank account. Only verified accounts are listed. Your primary account, marked **(Primary)**, is chosen for you when it's verified.
3. In **Amount to transfer**, enter an amount greater than $0 and no more than $20,000,000.00.
4. Select **Transfer to payroll deposits**.

A message confirms that the amount is on its way to your payroll deposit balance, and the window closes. A transfer from a linked account takes 3-4 business days depending on your bank, or 2-3 business days if your company's payments run through RollCredits' card provider. Payroll can't use the money until it arrives, so don't use it for urgent funding.

If the tab says **You cannot transfer from a linked bank account yet.**, finish your bank setup first:

* **No bank account is linked for this company yet.** Select **Link a bank account**.
* **The linked bank account still needs to be verified with the two microdeposits sent to it.** Select **Verify the account**. Microdeposits usually arrive 1-2 business days after the account is linked.

Both links open **Company > Bank Account**. See [Link your company bank account](/company/bank-account.md).

## Refill the balance after a payroll run

{% hint style="info" %}
If your company pays payroll from its payroll deposit balance and has a verified linked bank account, the **Refill Your Payroll Deposit Balance** window opens after you submit a payroll run, so you can put back what the run took out.
{% endhint %}

The note at the top says how much the run draws from your balance, when that's known, and **Balance after this run** shows what's left.

1. Check the account in **Transfer from**.
2. **Amount to transfer** starts at what the run draws, when that's known. Change it to transfer a different amount, or enter an amount if it's empty.
3. Select **Refill from linked bank**.

To leave the balance as it is, select **Skip for now**. You can add funds from the card at any time.

## When the balance can't cover a run

If your company's payroll is paid from the deposit balance, the **Confirm Payroll Run** window compares the balance with the run's estimated cost. When the balance doesn't cover the whole cost, the run is blocked until the balance has enough settled funds. See [Run payroll](/payroll/review-payroll-runs/run-payroll.md).


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